Here are the guidelines we apply to every application we receive. If you have any questions, please feel free to contact us via phone at 386-402-8333 or by e-mail at firstname.lastname@example.org.
Complete and truthful applications from all adults. We require a separate application from every adult (18 years of age and older) who will live in the rental. We will reject applications that contain information that we cannot verify or that are incomplete (if a particular item does not apply to you, be sure to write "N/A" on the line so we know that you did not skip it). We will reject applications that list false information, and will terminate the tenancy of anyone who has made a materially false statement on the application that we discover after accepting the applicant.
Meeting basic rental terms. Applicants must be able to meet our basic rental terms, which include a minimum 6 months plus 1 day lease term (1 year lease term preferred); monthly rent, required security deposit; and, the maximum number of residents limited to 4 people.
Additional occupants.Only those who have submitted a Rental Application, and any listed minor dependents, may live in the rental. Any proposed additional residents (other than minor children) must go through our application process. Assuming the addition of another resident will not result in overcrowding, we will evaluate proposed additional residents as we do any applicant. If unauthorized persons are found living in the residence, in addition to those whose names are on the lease agreement, the lease agreement shall be terminated.
Occupancy policy. In order to prevent overcrowding, we will determine the maximum number of residents who may live in a rental, taking into consideration any limiting factors inherent in the building or property. The maximum number of residents for these rental units is four (4) persons.
Applicants' identification. We will need a current photo ID from each adult applicant (and retain a copy), such as a driver's license, passport, or military or state identification card.
We contact references and credit sources and run a credit check. We will speak with current and prior landlords/property managers/owners/mortgage companies, current employers, financial institutions, business and personal references and have a credit, eviction, and criminal background check run on all applicants who advance to that stage of our application-screening process. We require your written consent for this check on the Rental Application. Applicants who are first-time renters must supply alternate types of references, such as teachers, employers, or other professionals who know you well.
Self-Employed applicants must provide copies of the last 2 years’ tax returns and pay stubs from the last 3 months. Wage earners must provide copies of pay stubs from the last 3 months. We use an independent tenant-screening firm to run the credit, eviction, and criminal background checks. The applicant pays $50.00 (non-refundable) for the reports.
Financial responsibility. We rent to Applicants who have a history of financial responsibility. Our primary means of evaluating an applicant's financial history is the credit report. If you have a history of delinquent payments or accounts, unpaid debts, or charge-offs (in which a retailer gives up on collection attempts), we will reject your application.
Rental history. We rent to applicants who have a history of being good tenants, which includes paying rent on time, being considerate of rental property and neighbors, and leaving rental property in good condition when vacating. We require satisfactory references from present/prior landlords/property managers/owners/mortgage companies or, for first time renters, the equivalent as described earlier in this document.
Criminal history. We will ask applicants to list any felony convictions. We will strive to rent to applicants who demonstrate a history of honest, nonviolent behavior, and will not, to the best of our ability, rent to anyone whom we reasonably conclude poses a current, direct threat to persons or property.
Minimum income. The combined gross monthly income (before deductions) from all applicants ages 18 and over must be three times the monthly rent. We will verify each applicant's income by asking for pay stubs and tax returns, as applicable, and call employers to substantiate the information. Students or others without an income must supply an acceptable cosigner who lives in-State.
Cosigners or Guarantors. If the gross monthly income of an applicant is not three times the monthly rent, we will require a guarantor who lives within the State, but shall not live in the unit. The guarantor must submit a separate Rental Application and pay the non-refundable application fee and authorize us to use the same screening tools we use for any applicant. We will deduct the guarantor's own housing costs from his or her gross monthly income before we consider the income's sufficiency.
Criminal background check. We will check available databases to determine whether applicants have been convicted of a crime. We will use an independent tenant screening firm to perform this search. This screening will be done subject to restrictions on available data. We do not guarantee that the screening will reflect all criminal history or an applicant's current criminal status. We require your written consent for this check on the Rental Application.
Tenant-screening firm. We will use an independent tenant screening firm to check Applicant’s credit history, evictions and criminal convictions. We require your written consent for this check on the Rental Application.
Pets. One small dog may be considered (15 pounds or less). The Landlord(s) must meet the proposed pet and provide written authorization for the pet to live on the premises. Aggressive breeds (Staffordshire Terriers (a.k.a. Pit Bulls), Rottweilers, Doberman Pincers, wolf-dogs, and other traditionally aggressive breeds are not permitted. No other pet(s) shall be permitted to live on/visit the property. The presence of pets other than that which has been permittted shall result in termination of the lease agreement.
Smoking. This property is smoke free in all areas, including tenants' rented spaces. Tenants and their guests shall not smoke in the rental unit or on or near the rental property.
Residential use only. This rental is for residential use only, subject to any state or local laws that apply.
Security Deposit, Pet Fee, and Monthly Rental Payments. The security deposit, first and last months’ rent, and pet fee (if applicable) must clear before Tenant will be permitted to occupy the property. Typically, this takes approximately seven business days. No starter checks will be accepted.
In the event of more than one Tenant entering into this Lease, the security deposit, pet fee, and all monthly rental payments shall be made with one check, cashier’s check, money order or other means acceptable to LANDLORD and drawn on a local New Smyrna Beach bank. Likewise, any refund of any portion of the Security Deposit due at the end of the lease shall be made by one check jointly payable to all Tenants named on this Lease. Neither cash nor third-party checks are permitted.
Parking restrictions. This rental units come with sufficient parking space for two vehicles. Applicants having more than two (2) vehicles must make arrangements to park additional vehicles off the property. Recreational vehicles, motor homes, and boats are prohibited from parking on the property. Parking on sidewalks or on the yard is strictly prohibited.
Our Selection Process
We will review applications in the order in which we receive them. We accept multiple applications from prospective tenants, but process them in the order in which they are received. We date- and time-stamp each application and begin the review process as soon as possible. We also note when we have completed our review process. Usually, the evaluation process takes a few days. We will offer the rental to the first, qualified applicant. If applicants are equally qualified, we will make an offer to the applicant whose application was received first. We will notify applicants whom we did not select. Upon determining that an applicant is qualified, we will make a written offer via e-mail (marked high priority with read/receipt box checked) and include the Lease Agreement for signature. The applicant must sign, date and return the Lease Agreement together with a copy of a valid, current, unexpired photo ID (driver's license, passport, or military or state identification card), the Security Deposit and First Months’ Rent within 24 hours, or the offer is automatically rescinded and we will proceed to the next applicant.